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Secretary - Roles & Responsibilities

The Secretary position is a voting member of the Lincoln Glen LL and is expected to attend a majority of the board meetings. The secretary maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, issues membership cards and maintains a record of league’s activities. He/she works with other board members as needed to support different areas of the league.

Duties / Responsibilities

The Secretary shall:

1. Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.

2. Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.

3. Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.

4. Issue membership cards to Regular Members, if approved by the Board of Directors.

5. Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose.

6. Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

7. Notify Members, Directors, Officers and committee members of their election or appointment.

Time commitment:

1. Attend 10 monthly board meetings estimating 2 hours each meeting.

2. Additional activities—approximately 4 additional hours per month.

Our Sponsors

Lincoln Glen Little League

Lincoln Glen Little League, P.O. Box 8667
San Jose, California 95155

Email: [email protected]

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